This Privacy Policy explains how (“we”, “us”, “our”) collects, uses, shares and protects personal data when you use our website and products, including event & meetup features (profiles, RSVPs, attendee lists).

Controller & Contact

• Controller: Nubiss GmbH
• Address: Schreinerstr. 57, 10247 Berlin
• Email: info@nubiss.com

What we collect

• Account data: email (used as username), password hash, basic identifiers.
• Profile data: display name, affiliation, role/title, location, bio and research/social links you add.
• Event/Meetup data: RSVP status and optional note, attendance metrics, proposed meetups.
• Communications: messages you send us, notifications you opt into.
• Usage & cookies: logs, device/browser data, analytics (see Cookies section).

Why we process your data (legal bases)

• Contract — to run accounts, profiles, RSVPs and meetups you use.
• Legitimate interests — to secure, improve and measure our services (e.g., anti-abuse, analytics).
• Consent — for optional emails (e.g., event reminders, newsletters) and certain cookies.
• Legal obligations — to comply with applicable laws, court/authority requests.

Sharing & processors

We may share data with service providers under data-processing agreements (hosting, email delivery, analytics, customer support). We may disclose data to authorities where required by law. International transfers, if any, use appropriate safeguards (e.g., Standard Contractual Clauses).

Retention

We keep personal data only as long as necessary for the purposes above, to meet legal requirements, and to resolve disputes. Retention varies by data type and legal requirements.

Your rights (GDPR/EU)

• Access your data
• Rectify inaccurate data
• Erase data (right to be forgotten)
• Restrict or object to processing
• Data portability
• Withdraw consent at any time (for consent-based processing)
• Lodge a complaint with your supervisory authority

Cookies

We use required cookies to operate the site and (where you consent) analytics cookies to understand usage. You can manage preferences via the cookie banner or your browser settings.

Children

Our services target adults and are not directed to children.

Updates to this policy

We may update this Privacy Policy. Material changes will be communicated, and the effective date will be revised above.